UNIT-11
HR RECORDS AND INFORMATION SYSTEM
11.2 HR. RECORDS :-
→ A written document consisting of select information about employees.
→ These records are kept in the form of a loose sheet or book.
→ HR records provide vital information in administering human resources function.
→ It pertains to the following components :-
(1) Employee Requisition Recorch
(2) Job Description
(3) Attendance Records
(4) Payroll Record
(5) Employee Leave Record
(6) Performance Appraisal Records.
• Purpose of HR Records :-
(1) Orderly Information.
(2) Reporting.
(3) Comparative Analysis.
(4) Controlling Errors and Frauds.
(5) Legal Requirements.
(6) Future Reference.
• Principles of HR Records Keeping :-
(1) Principle of Clarity of Objectives.
(2) Principles of Verifiability.
(3) Principle of Simplicity.
(4) Principle of Usefulness.
(5) Principle of Timeliness.
(6) Principle of Economy.
(7) Principle of Unbiusedness
11.3 HUMAN RESOURCE INFORMATION SYSTEM (HRIS) :-
→ HRIS Components Consist of the following:-
(1) Input.
(2) Database.
(3) Programmers.
(4) Modules.
(5) Query Output.
• Need of HRIS :-
(1) Procurement function.
(2) Development function.
(3) Compensation function.
(4) Maintenance function.
(5) Integration function.
11.4 STEPS IN IMPLEMENTATION OF HRIS :-
→ The following steps are needed in designing and implementing HRIS.
(1) Idea Generation.
(2) Feasibility Study.
(3) Project Team.
(4) Requirement Specification.
(5) Vendor Analysis.
(6) System Development.
(7) Training.
(8) Implementation.
(9) Maintenance.
(10) Evaluation.
11.5 AREA OF APPLICATION OF HRIS :-
(1) Job Analysis.
(2) Recruitment and Selection.
(3) Manpower Planning.
(4) Skill Invantory.
(5) Salary Administration.
(6) Training and Development.
(7) Performance Appraisal.
(8) HR Administration.
